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We are looking for an experienced Bookkeeper and Billing Assistant to help manage our client’s day-to-day financial operations, including accounts payable, receivable, invoicing, reconciliations, and monthly reporting.
Responsibilities include:
Enter bank and credit card expenses into QuickBooks Online (QBO) and maintain accurate reconciliations
Perform QBO “clean-up” by reviewing entries and reconciling with bank statements
Import invoices and payment data between WellSky and QBO, including private pay, VA, and county payments
Reconcile accounts receivable between WellSky and QBO on a monthly basis
Run credit card payments and apply service deposits to correct invoices
Manage overdue invoices and follow up with clients for timely collection
Assist in long-term care billing submissions once QBO clean-up is complete
Prepare and deliver monthly financial reports : Income Statement, Balance Sheet (YTD), Key Metrics: Gross Profit %, Admin Wages %, ODP (monthly and YTD)
Support year-end financial activities including tax prep and 1099 generation
Assist with county payment calculations using Excel templates
Perform administrative tasks as needed to support the accounting team.
Requirements:
College educated (accounting or finance-related course preferred)
Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
Candidates must provide a proof of separation from their previous/current employer with an indication/confirmation of their last date of employment
Must be comfortable with using Hubstaff, a time-tracking application
Professional-level English (written and verbal/voice)
Experience in bookkeeping, AR/AP, and reconciliations
Proficiency in QuickBooks Online
Prior experience with Wellsky is a plus but NOT required
Must be comfortable using Hubstaff for remote time tracking
Strong Excel skills (including V-Lookup and formula functions)
Excellent organizational and communication skills
High attention to detail and a strong sense of ethics and confidentiality
